Federal Student Aid is awarded to students under the primary assumption that they will attend school and remain academically active for the entire period during which their funds were awarded. When students withdraw — regardless of reason — they may no longer be eligible for the full amount of FSA awarded and/or disbursed. In these situations, colleges and universities are federally required to prorate aid to reflect the actual amount of time attended.
R2T4: When FSA recipients withdraw, they are subject to something called a Return to Title IV Calculation (R2T4). This calculation takes into consideration multiple factors, including, but not limited to, institutional charges, date of withdrawal, date of determination, and FSA award amounts. Please note that while state and institutional aid is not subject to R2T4 calculations, both forms of aid will be prorated in accordance with Newberry’s standard refund policies.
Standard Definitions: For an overview of how date of determination and date of withdrawal are determined, please see Withdrawal Dates for a School That is Not Required to Take Attendance.
Withdrawal Types: There are two primary types of withdrawals: official and unofficial.
- Official Withdrawal: An official withdrawal occurs when students follow the prescribed withdrawal process as outlined in Newberry’s Academic Catalog.
- Unofficial Withdrawal: An unofficial withdrawal occurs when either (1) a student receives final grades of all FAs or all Ws (or any combination thereof) for any given semester, or (2) a student ceases participating in academically related activities without following the prescribed withdrawal process as outlined in Newberry’s Academic Catalog.
Proration Process: To determine the amount of earned aid for any given semester, the following formula should be used.
Percent Earned
Number of Calendar Days Completed in the Payment Period divided by the Number of Days in the Payment Period (Less Scheduled Breaks of Five (5) or More Days
Please note that students are considered to have earned 100% of their FSA once they have completed at least 60% of the payment period.
Notification Process: All notifications will be sent exclusively via email. If a student is eligible for a Post Withdrawal Disbursement, they must approve the PWD within 14 calendar days of being notified. Newberry does not process approvals after the 14 day deadline has passed.